The consortium of the SHOUT project is responsible for the processing of the personal data of its partners, event participants, pilot tests users, subscribers and visitors who subscribe to our newsletter and or submit a request for contact or participation at piloting activities or events organized by the consortium, following the terms of the data protection legislation in force in the European Union (the General Data Protection Regulation (GDPR).

The SHOUT Consortium discloses personal data only to the extent necessary for the purposes defined in this privacy policy.

The SHOUT Consortium uses partners to maintain and provide the website and for processing purposes as specified in this privacy notice. We will transfer your personal data to these partners only to the extent that these partners need access to personal data in order to provide services to the Consortium for the purposes defined in this privacy policy.

Personal data will be collected and processed in the following situations:

• If you complete the request of interest in participating at the project research, piloting and dissemination activities;
• If you complete a contact request form;
• If you complete other forms and formats of data collection available on the website;
• The registration form for any of the public events promoted by any of the partners of the consortium;
• The participants signature list when attending research, piloting or dissemination events promoted in the framework of the project.

Your personal data will be collected and used for the specific purposes for which the data are provided namely: for stakeholders’ consultations on the needs and appraisal of the SHOUT resources, on the production of reports to be submitted to the European Commission and to send updates on the progress and results of the project 

Under the GDPR the use of personal data must be justified under at least one legal basis for the processing of personal data. The legal basis applicable to the collection and use of your personal data for purposes described above relating to SHOUT project is your consent.

• When you have given consent to the processing of your personal data (for this purpose you will be presented with a consent form for the use of your data, which consent may subsequently be withdrawn);
• When the treatment is necessary to fulfil the legal obligations to which the SHOUT project is subject;
• When treatment is necessary to achieve a legitimate interest or to perform a task in the public interest, namely scientific research, and our reasons for its use prevail over your data protection rights;
• When treatment is necessary for us to testify, exercise or defend a right in legal proceedings against you, us or a third party.

The personal data collected may include your name, email address, type of organization of affiliation, country of residence, and/or other contact information or information you choose to provide to the Consortium.

We use a variety of security measures, including authentication tools, encryption, and digital certificates to help protect and maintain the security, integrity, and availability of your personal information.

Although data transmission over the internet or website cannot guarantee complete security against intrusions, we and our service providers make every effort to implement and maintain physical, electronic, and procedural safeguards to protect your personal data in accordance with the applicable data protection requirements. Among others, we have implemented the following:

• Protection of information technology systems through firewalls to prevent unauthorized access to your personal data;
• Continuous monitoring of access to information technology systems to prevent, detect and prevent the misuse of your personal data.

We store your data only for the period in which the purpose for which it was collected is valid. Once the maximum period of conservation has been reached, your personal data will be irrevocably anonymised (anonymised data may be stored) or destroyed safely.

For the purposes described in this Privacy Policy, your personal data will be retained from the collection of your consent or the last contact made (whichever occurs last) and if, within this period, the consent has not been withdrawn.

Your personal data is stored on the protected servers of our suppliers / service providers, being accessed and used exclusively under our policies and standards (or equivalent policies and standards of our suppliers / service providers).

At any time, you may change or withdraw your consent, by contacting the consortium through the contact form available on the project website or the consortium member you gave your consent to, with effect for the future.

Upon complete removal of your consent statements you will no longer be contacted or receive communications for the purposes described in this Privacy Policy.

If you have any questions regarding our use of your personal data, please contact the project coordinator via the contact form available on the project website.

Subject to certain conditions, you may have the right to request us to:

• Provide you with additional information on how we use your personal information;
• Be provided with a copy of the personal data provided;
• Revise any inaccuracy in the personal data we retain;
• Delete personal data whose use is no longer legitimate;
• Limit the way we use your personal data.

The exercise of these rights is subject to certain exceptions intended to safeguard the public interest.

If you request to exercise any of these rights, we will analyse them, and we will respond, within one (1) month.

If you are unsatisfied with our use of your personal data or with our response after exercising any of these rights, in accordance with the legislation in force, you are entitled to submit a complaint to the supervisory authority (Comissão Nacional de Protecção de Dados – CNPD).

Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that website. Therefore, the partners of the consortium of the SHOUT project cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

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